MeetingWare Budget Brochure

MeetingWare Budget, a new budgeting and forecasting software program, brings powerful personal computing and spreadsheet template applications to the financial management of meetings and events.  This system consists of ready-to-use templates for Access.  It has been developed by experienced university meeting experts for administrator in continuing education operations, and association and corporate meeting planners.

DEVELOPED FOR THE MANAGEMENT OF:

• Meetings
• Seminars
• Conferences
• Workshops
• Exhibitions
• Trade Shows
• Conventions
• Special Events

A TEMPLATE SAMPLE IN THE BROCHURE SHOWS THE COMPLETED TUTORIAL LESSON.

You are led step-by-step through:

1) establishing the fee and number of registrations to provide the income to cover all seminar expenses as well as the needed overhead contribution to pay Camelot Corporation’s operating expenses;

2) entering some of the expenses in the variable, fixed, and sunk expense columns;

3) and entering the accounting records of actual expenses, dates expended, and expense document numbers.  Budgeting principles are also woven into the instructions to increase the user’s knowledge base.

The budget template is not only powerful, and laid out in a manner to be easily understood, but it may also be modified to the user’s needs.  Specific instructions are given to change expense category titles and object codes to those of the organization.  Additional expense rows may be added, or rows may be deleted.  With this capability many additional master templates can be created for retrieval and use for specific types of programs.

THE OVERHEAD BUDGET

The overhead budget allows quick monthly updating.  This updating is the entry into the actual column of all expenditures by line item.  The budget can then be reviewed monthly to insure compliance with established spending plans.  Monthly modifications can bring otherwise “out of control” spending back in line.  It is this ability to compare projected with actual expenses that assist administrators in the control of their own financial destiny.

At the end of the fiscal year the present overhead budget can be transferred, in total, into the next fiscal year’s sub-directory as the working document to establish the next year’s spending plan.  This procedure streamlines the budget development process and produces a budget more in line with projected revenues.

SUMMARY FORECAST REPORT

The summary forecast report is the glue that holds all revenue producing budgets and the overhead spending plan together.  Summary reports can be generated in a matter of seconds, and then printed for careful analysis.  If a conference cancels or a seminar produces unexpected additional income, this summary report will produce hard copy evidence of the impact that situation has on the year-end bottom line.  Additional summary reports can be created to report only the programs that are desired.  For example an operation may want a summary for each administrator to review the financial health of that specific unit.  This helps the administrator make more informed financial decisions to meet assigned goals.

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